Admin specialist - Compliance Team

Administration
Groningen NL
Temporary Full-Time
Hybrid
JobID 2139
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The opportunity

As an Administrative Assistant at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients. 


In this role you will: 

  • Partner closely with the Office Manager, providing support with tasks related to maintaining the office condition including; order and maintain office and kitchen supplies, submit and approve vendor invoices for payment, prepare workspaces for joiners/leavers, and mailroom management 
  • Arrange transportation and accommodation for employees 
  • Prepare and submit expense reports for senior team members 
  • Collaborate closely with our HR team to assist with on-boarding and off-boarding of employees  
  • Manage new starter/PPE inventory and the master employee list 
  • Manage phone account for new employees including replacements, upgrades and generating reports 
  • Send printing requests to the printing company and arrange the delivery to employee’s place of work 
  • Act as the primary point of contact to coordinate employees who work on specific projects 
  • Coordinate visa requests between our partner legal firm and our employees 
  • Manage timesheet compliance reports & communications 
  • Submit and manage requests made to building management for any office issues  
  • Organize and coordinate the staff recognition program and employee events as part of our DE&I and CSR program 

We would love to hear from you if you: 

  • Must be fluent in Dutch/English
  • Have 1-3 years’ experience managing office operations 
  • Are an excellent communicator verbally and in writing  
  • Have a working knowledge of Microsoft Office suite (Outlook, Teams, SharePoint, Visio, PowerPoint, Excel, Word) 
  • Thrive on building strong relationships at all levels through a shared purpose and sense of openness and fun 
  • Love a dynamic environment with the opportunity to manage your own priorities and deadlines 

About us

Since 1974, we’ve been providing a construction consultancy service that keeps clients coming back. And for that we have our people to thank. It takes a special kind of togetherness to create our thriving, authentic culture. We overcome challenges together, delivering better projects and leveraging innovation. We see the potential in our people and we empower them. We’re a business on a journey – an agile business that is proud
to be different.

We are Linesight. Dynamic. Driven. Different.  

About Corporate Services

An extensive range of corporate services expertise is required for an organisation of our scale and reach to be successful, and we have fantastic teams of professionals across a range of functions such as tax and finance, marketing, operations, and people and organisational development. Whether at the earliest stages of your career, or an experienced professional, we are committed to nurturing, supporting, mentoring, and stretching our people, so that you can maximise your potential and meet your career aspirations in your field of expertise.  

Our approach to DE&I

At Linesight, we believe that our success is tied to the success of our employees, and we are committed to creating a workplace that is fair, equitable, and inclusive for everyone. We understand that creating an environment where all employees have an equal opportunity to thrive requires a concerted effort across every stage of their time with us, from hiring and onboarding to promotion, career growth, and development.

As part of this commitment, we have implemented a range of policies and initiatives to promote diversity, equity, and inclusion (DE&I). This starts with our attraction pipeline and accessible job descriptions, designed to attract a broad range of candidates, and continuing throughout the employee life cycle with DE&I checks built in at every stage. Fairness, consistency, and transparency are the core principles for all our hiring, salary increase, and promotion decisions with built-in gender pay gap checks. Employee and family-friendly policies also enhance inclusion and equity in our teams.  

Life at Linesight

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